Background

1. Islamic Development Bank (IDB) is one of several lenders that provide aids for development in Indonesia. As an Islamic institution it provides loan to Indonesian government based on Islamic Syari’ah principles.
2. One of the implications of the Syari’ah practiced by IDB is by not providing credits on funding materials needed. Through this principle, IDB could conduct buying and selling or leasing.
3. In practice, project funded by IDB possess several special characteristics, regulations and requirements, so it is important to deeply comprehend its management and implementation method.
4. In the framework of improving understanding regarding procedure and funding mechanism of IDB, it is important that projects funded or to be funded by IDB, a Start Up Workshop should be conducted. It is expected that by the end of this workshop, the procedure and funding mechanism of IDB could be understood and comprehended.

Purposes and Objectives

The purposes and objectives of the Start up Workshop are:

1. To improve understanding of PMU in managing project for related parties in implementing IDB projects, aid philosophy, regulations, requirements, and procedures in implementing IDB funds.
2. To prepare project implementation plan in which includes activities, time, cost, and human resources.  
3. To define role and responsibilities of all related parties in the project activities.
4. To identify problems and countered that might arise and provide solutions.
5. To formulate recommendations for Project Management Unit to be more effective, efficient, practical and functional.

Facilitator

1. IDB Regional Office of Kuala Lumpur (ROKL)
2. IDB Field Representative in Indonesia
3. Ministry of Finance: Directorate of External Fund Management,Directorate of Budget
4. Agency of National Development Planning (Bappenas) - Directorate of Multilateral Foreign Cooperation
5. Board of Financial Inspection and Development (BPKP)

Participants

The Start up Workshop participants are:

1. Rector and Vice Rector, Head of Institutions, Head of Bureau, Dean of Faculties of The State University of Jakarta (UNJ)
2. IDB Regional Office of Kuala Lumpur (ROKL)
3. IDB Field Representative in Indonesia
4. Project Management Unit (PMU) officers and staff of the Development and Upgrading of The State University of Jakarta (UNJ)
5. Taskforce for Curriculum Development and Training.

Workshop Module

Start up Workshop Modules is:

1. Roles and Function of IDB Field Representatives
2. Project Overview: The Development and upgrading of The State University of Jakarta (UNJ) project IND – 129 & 130
3. Governmental Overview on External Borrowing Policy and Cooperation with IDB
4. Procurement of Service and Goods
5. Disbursement Mechanism and DIPA system
6. Project Planning
7. Monitoring and Evaluating the Project
8. IDB: Overview of IDB, Procurement Guidelines, Disbursement Procedures, Project supervision & Monitoring
9. Financial Auditing
10. Contract Change order (CCO), Escalation, DIPA Revision

Schedule

Start up Workshop Development and Upgrading of The State University of Jakarta (UNJ) Project, Under Islamic Development Bank (IDB) Finance Assistance, Number: IND – 129 & 130 were held for two days, August 19-20, 2009.

Location

Millennium Hotel, Sirih, Jakarta. Room: Nusa Indah, Soka (1st Day) and Melati (2nd Day).

Executing Event and Result

The Start up workshop attended by 12 facilitators:

1. Speaker  : 10  Persons
2. Steering Committee  : 2  Persons

And Attended by 40 participants:

1. PMU : 13 Persons
2. Bids Committee : 2 Persons
3. UNJ : 25 Persons

This workshop has been socialized the guideline for the Development and upgrading of The State University of Jakarta (UNJ) project which funded by Islamic Development Bank (IDB).